Sat May 17 10:29:53 PDT 2014

Management: Background checks: When should which background checks be done on which workers?


Options:

Option 1: Don't do background checks on workers.
Option 2: Check backgrounds on new workers.
Option 3: Check backgrounds for key workers.
Option 4: Check other worker backgrounds.

Decisions:

IF workers are not given access to any internal resources, their background is irrelevant to the tasks they perform, and no legal, regulatory, or business reasons exist to do such checks OR there are legal, regulatory, or contractual restraints on doing background checks, THEN do not do background checks on workers,
OTHERWISE IF there are a relatively small number of key workers in whom a high degree of trust is placed in that they can do a great deal of harm, THEN check backgrounds for key workers,
OTHERWISE IF New can have background checks and no regulatory or other legal or contractual limits prevent such checks, THEN check backgrounds on new workers,
OTHERWISE check all other worker backgrounds.
IF no legal or contractual prohibition is in place against periodic updates, THEN perform periodic updates to background checks with periods dictated by criticality of job function and level of trust in the individual required.

Basis:

Don't do background checks on workers.
Some workers are not given access to any internal resources, their background is irrelevant to the tasks they perform, and no legal, regulatory, or business reasons exist to do such checks. Similarly, in some cases, there are legal, regulatory, or contractual restraints on doing background checks. In these cases, checks are prohibited. There are also cases where checks are expensive or of little utility, such as in areas of the world where societies don't support the sorts of record keeping used in these checks. Again, background checks will be of limited value and may be avoided.

Check backgrounds on new workers.
In addition to potential legal problems, for most jobs some recommendation contacts and employment history are desired. Leaving these unchecked implies that you did not really need the information on the form and don't care about what they really did before, even if they were fired for criminal violations or harassment of other employees. If only for workplace safety, not doing a basic background check is a very risky approach.

Check backgrounds for key workers.
Criminal background checks are required for workers applying for certain jobs involving various kinds of trust, like school teachers and bus drivers. For workers doing sensitive government work, background checks are a required part of the security clearance process. For workers who have a high degree of sensitive access, or in whom great trust is placed more intensive background checks may be called for.

Check other worker backgrounds.
Citizenship or work permit checks are also required for almost any legal job in the U.S. But many employers do the absolute minimum checking required; verification that a valid social security number was provided for tax purposes, and verification of a bank account for direct deposits of paychecks.

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